Procurement Resources - Procurement

(Please see https://adacounty.id.gov/procurement for the latest version of this information)

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Procurement Resources

  GOODS AND SERVICES DOLLAR THRESHOLDS    
Dollar
Thresholds   

 Ada County Policy and Idaho Code

Less than
$7,500

BOCC Delegated Procurement Authority;  The Board of Ada County Commissioners by Resolution #2458 have delegated purchasing authority of up to $7,500 to Elected Officials, Department Heads and their designees.

More than $7,500; less than $25,000

Informal Quote Process;   Three(3) quotes attached to requisition.  Quotes may be obtained from the department or office from three (3) vendors with a significant Idaho economic presence

More than
$25,000; less
than $50,000

Informal Quote Process;  Ada County Procurement handles the quote process. Written or electronic solicitation of three (3) quotes from three (3) vendors with a significant Idaho economic presence.

More than
$50,000; less
than $100,000

Informal Bid or RFP Process;  Ada County Procurement handles the Bid/RFP process.

More than
$100,000

Formal Sealed Bid or RFP Process;  Ada County Procurement handles the Bid/RFP process.

PUBLIC WORKS DOLLAR THRESHOLDS  
Dollar
Thresholds   

 Ada County Policy and Idaho Code

$7,500 to $25,000

P.O. or Short Form Contract may be utilized;  Design Professional may be needed.  There is no requirement for the contractor to have a public works license.  Must solicit three (3) quotes from local contractors for procurements over $7,500.  After BOCC approval, the Chairman will sign a P.O. or Short Form Contract for the work.

More than $50,000
less than $200,000

Informal Public Works Bid;  Design Professional may be needed.  A contractor must have a Public Works License required if over $50,000;  Short Form Contract required.  Performance and Payment Bond required.  Must solicit three (3) written bids from owner-designated licensed contractors and award to the lowest responsive bidder.

Over $200,000-
Category A
Formal Bid Process

Formal Sealed Bid Process;  Formal bid process required.  Ada County Procurement will handle the bid process.  All contractors must be licensed public works contractors.

Over $200,000-
Category B
Prequalification
Formal Bid Process

Formal Sealed Bid Process;  Prequalification required and then formal bid process.  Ada County Procurement will handle the bid process.All contractors must be licensed public works contractors.

Disposal of Surplus Property

Ada County will periodically have items that are no longer of use to the County. These items will either be donated to another governmental agency or in some cases auctioned. For more information regarding surplus property please e-mail Procurement.